Medical Spa Management Software
Vaylo Studios builds custom management software for medical spas across the United States that have outgrown platforms like Vagaro and Square. Patient charting with consent forms, treatment history, provider scheduling, retail POS, membership management, and before/after photo management are all built around the compliance and workflow requirements of medical aesthetics.
Investment
Scoped per project - contact us to discuss your requirements
Deliverables for Medical Spas
High-Performance Marketing Site
A polished med spa software website engineered to surface in local search results and turn visitors into paying customers.
Booking and Quote Flow
Appointment scheduling and project inquiry forms built into the site so leads go straight to your pipeline, not a generic inbox.
Local SEO Architecture
Schema markup, speed optimization, and Google Business Profile integration baked into the foundation of every build.
Fast Mobile Experience
Pages that render in under 2 seconds on phones, reaching customers at the exact moment they search on the go.
Reputation and Review Tools
Dedicated review request pages and direct Google Business Profile links that keep your review count climbing.
Retainer-Based Support
Monthly plans that cover new content, feature additions, and performance tuning as your business scales.
The Process
Discovery and Scoping
We dig into your business model, growth targets, and current web presence. A fixed-price proposal with a defined scope and delivery window lands in your inbox before a single line of code is written.
Build and Review
Your site is crafted around local SEO signals, mobile speed, and lead conversion. You get a preview to review and sign off on before anything reaches production.
Go Live
We push to production, index your pages with Google, and wire up your Google Business Profile. Expect your site to be live and discoverable within days of launch.
Support and Growth
We offer monthly retainer plans covering updates, new sections, and performance improvements. Prefer full ownership? We hand off everything so you can run it independently.
Common Questions
What does med spa management software include?
Patient charting with treatment notes, consent form management, before and after photo documentation, provider scheduling, package and membership tracking, retail POS, and analytics tailored to medical aesthetic businesses.
Is the software built for HIPAA compliance with patient records?
Yes. Med spa patient records, including treatment notes, consent forms, and before/after photos, qualify as protected health information. Vaylo Studios builds HIPAA compliance into the foundation.
Can providers document treatments with before and after photos?
Yes. Attaching photo documentation to patient treatment records alongside provider notes, products used, units injected, and follow-up instructions is a core feature of med spa charting software.
Can the software manage treatment packages and prepaid credits?
Yes. Package management that lets patients purchase a set of treatments, then tracks redemptions, remaining credits, and expiration dates is critical for med spa revenue management.
Do you build software for multi-location medical aesthetic groups?
Yes. Med spa groups operating multiple locations benefit from centralized patient records, provider credentialing management, consolidated reporting, and standardized consent forms across every site.
Run your med spa software operation on AI
Pulse is the agent system we run internally. Build My Pulse deploys it for your operation in two weeks, done for you.
Medical Spa Management Software Packages
Fixed-price packages for medical spas. Every project ships with a defined scope, timeline, and price before we start.
Simple web application
Full-featured web application
Enterprise web platform
Medical Spa Management Software Nationwide
Vaylo Studios works with medical spas across the entire state. From large metro markets to smaller regional communities, every site we deliver is built to rank in your city and pull in local leads.
Time to Launch Your Med Spa Software Medical Spa Management Software?
Tell us about your project. We review your requirements and deliver a flat-rate proposal within 24 hours. No hourly rates, no scope creep.