HVAC AI automation
Your HVAC Company, Running on AI.
An AI operator handles inbound calls, books service appointments, dispatches technicians, and follows up on open estimates around the clock, without a receptionist.
One missed call is one lost hvac job. Pulse answers every one.
Every call answered
The AI receptionist books jobs day and night, trained on your services and your pricing.
Leads followed up
Every inquiry gets an instant, personal response and a scheduled follow-up. Nothing goes cold.
The morning report
What happened overnight, compiled and delivered before you start the day.
What we automate for HVAC
Every workflow below is configured to your actual stack and operation, built and run for you in a two-week Run on AI sprint, or self-serve on Pulse.
After-hours booking bot
Captures and books service calls at 2am, on weekends, during installs, any time your team is unavailable.
Technician dispatch messages
Automatically texts field techs their daily schedule, job addresses, and any customer notes before the day starts.
Estimate follow-up sequences
Sends a timed series of follow-ups to leads who received a quote but have not responded yet.
Seasonal tune-up campaigns
Reaches your existing customer list before cooling and heating seasons with maintenance reminders and easy booking links.
Post-job review request
Sends an automated review request via text within an hour of job completion while satisfaction is highest.
Invoice and payment reminders
Follows up on outstanding balances automatically so you are not chasing payments manually.
What operators see in the first 30 days
These are the outcomes we scope toward in every HVAC deployment.
- Never miss an inbound service call again, even at midnight
- Cut after-hours overhead to zero with AI handling after-hours intake
- Respond to every estimate request in under 60 seconds
- Recover jobs from leads who went cold with automated follow-up sequences
How it works
From first call to live system in two weeks.
Step 01
Discovery call
A 30-minute call to map your current workflows, tools, and where automation delivers the most value. No pressure, no pitch.
Step 02
Two-week build sprint
We configure, test, and integrate Pulse against your actual stack. You get daily updates and a live review before anything goes live.
Step 03
Handoff and support
You receive a fully running system, a training walkthrough, and a 30-day support window to make sure everything operates exactly as scoped.
Frequently asked questions
Can an AI actually handle HVAC emergency calls?
Yes. The intake bot collects the issue description, address, and contact info. For emergencies, it immediately routes to the on-call tech via text. For non-emergency scheduling, it books directly into your calendar.
Will this work with my existing scheduling software?
Run on AI is scoped to your specific stack during the discovery call. We integrate with ServiceTitan, Housecall Pro, Google Calendar, and other common HVAC platforms.
How long does setup take?
Standard Run on AI deployments complete in two weeks. We handle everything: the configuration, testing, and training of the system on your specific workflows.
What happens when a situation is too complex for the AI?
The system is configured with escalation paths. Any call or situation outside defined parameters is immediately flagged and routed to you or your on-call team.
Does this replace my office staff?
Not necessarily. Most operators use their AI operator to handle after-hours and overflow, letting their existing staff focus on complex tasks. Some solo operators use it as their full front desk.
AI automation for HVAC businesses by city
Put your HVAC operation on AI.
Fill out the form below and we will schedule a discovery call to scope your build. We build it, run it, and you watch it work. Two weeks from kickoff to live.
Rather run it yourself? Pulse is self-serve from $500/mo.