childcare AI automation
Keep Families Informed. Automatically.
Pulse handles enrollment inquiries, manages your waitlist, sends tuition reminders, and keeps parents updated without your staff spending hours on phones and emails.
What Pulse automates for Childcare Center
Every workflow below is configured during your two-week Build My Pulse sprint, scoped to your actual stack and operation.
Enrollment inquiry responder
Responds to every new family inquiry instantly with program details, availability, and a tour booking link.
Waitlist management and notification
Automatically notifies the next family on the waitlist when a spot opens and books their enrollment appointment.
Tuition reminder sequences
Sends automated tuition reminders before due dates and follow-ups for outstanding balances.
Daily update and event notifications
Sends parents scheduled updates, field trip reminders, picture day notices, and other routine communications automatically.
Re-enrollment reminder
Contacts current families at the appropriate time in the year to confirm re-enrollment for the next term.
Subsidy and waitlist status updates
Keeps families on subsidy programs or waitlists informed with automatic status updates so they are not calling for updates.
What operators see in the first 30 days
These are the outcomes we scope toward in every Childcare Center deployment.
- Fill open spots from your waitlist in hours instead of days
- Reduce inbound parent calls by proactively sending updates they would have called about
- Improve on-time tuition collection with consistent automated reminders
- Capture every inquiry without missing a family looking for enrollment
How it works
From first call to live system in two weeks.
Step 01
Discovery call
A 30-minute call to map your current workflows, tools, and where automation delivers the most value. No pressure, no pitch.
Step 02
Two-week build sprint
We configure, test, and integrate Pulse against your actual stack. You get daily updates and a live review before anything goes live.
Step 03
Handoff and support
You receive a fully running system, a training walkthrough, and a 30-day support window to make sure everything operates exactly as scoped.
Frequently asked questions
Does Pulse handle CCPA or FERPA-related data?
Pulse handles operational communications: enrollment intake, scheduling, and routine parent messaging. It does not store or process child records or data subject to FERPA. All sensitive family information stays in your childcare management platform.
Can it communicate with parents via text and email?
Yes. The system is configured to use whichever communication channels your families prefer, including text, email, or both.
Does it work with childcare management software like Brightwheel or Procare?
Integration with major childcare management platforms is scoped during the discovery call.
How does it handle emergency communications?
Emergency broadcast messages are configured as a separate workflow with immediate delivery to all enrolled families. This is kept separate from standard automated sequences.
What if a parent wants to talk to a real person?
Any parent who responds requesting a call or with a situation the system cannot resolve is immediately escalated to your director or appropriate staff member.
Build My Pulse
Get Pulse running in your Childcare Center operation.
Fill out the form below and we will schedule a discovery call to scope your deployment. Two weeks from kickoff to live.